Current students may submit a request for their transcript online. You will be required to login to to do so. Please note that you will need to have your network login information (username and password) to utilize this service; contact the Registrar's Office for assistance. Requests for official transcripts may also be submitted in writing, this can be done by fax, mail, email or in person (bring a photo ID). A written request will need to contain as much of the following information as possible (missing information may delay the processing of your request).
- Full name-as it is now and as it was when you were enrolled at OKCU, if different
- Student ID number
- Date of birth
- Current address and phone number
- Full address(es) where transcript(s) are to be sent
- Date of attendance
- Year of graduation and degree (if applicable)
- Student signature (Federal Educational Rights and Privacy Act requirement)
For your convenience, you may prefer to use our .
Requests may be faxed to the Attention of the Registrar's Office at 405-208-6047, emailed to [email protected] or mailed to:
Attn: Registrar' Office
Â鶹´«Ã½ City University
2501 N Blackwelder
Â鶹´«Ã½ City, OK 73106
A deferment request or in-school deferment request is a document given to your lenders to verify that you are currently enrolled at OKCU. It is typically used to place student loans into a deferment status while attending a qualified institution.
Contact your lender for a deferment request form and bring it by the Registrar's office. Or you may stop by and use one of the deferment forms that we have on file. Please note that some information may require you to have a photo ID available.
A letter of good standing or letter of enrollment is a document that states your current enrollment status as well as when you began attendance at OKCU, the number of hours currently enrolled and pre-enrolled, any degrees awarded by OKCU, expected graduation and if requested your GPA.
To request a letter of good standing you may stop by the office or submit a request in writing. A written request may be faxed to the attention of the Registrar's Office at 405-208-6047 or mailed to:
Attn: Registrar's Office
Â鶹´«Ã½ City University
2501 N Blackwelder
Â鶹´«Ã½ City, OK 73106
You may also request a letter of good standing over the phone or by email; however, we will not be able to place either your social security number or your GPA on the letter without a signature on the request.
According to the current catalog, official transcripts are defined as transcripts mailed directly from one institution to OKCU. Any transcript marked "Issued to Student" and/or hand-carried transcripts are not considered official. Please request that your transcript(s) be mailed to:
Attn: Registrar's Office
Â鶹´«Ã½ City University
2501 N Blackwelder
Â鶹´«Ã½ City, OK 73106
In most cases a student may drop a course online (Dance, PLUS, and Masters of Science in Computer Science students may not use online enrollment at this time). You may also speak to your academic advisor and have him/her drop the course for you. Your advisor may have you fill out a form and bring it to the Registrar's Office to drop the course. If this is the case, then the form must be signed by your advisor and the dean over your college. See the academic calendar for relevant dates.
You will need to speak with your advisor, in some cases your advisor will drop this course for you. It is more likely however that your advisor will have you fill out a add/drop form and bring it to the Registrar's Office, you will need to make sure that both your advisor and dean have signed this form. Please note that if you drop a course after the refund date you will still be charged the full price for the course. A final grade of 'W' for withdraw will be placed on your official transcript. See the academic calendar for relevant dates.
You will need to speak to your advisor and fill out an add/drop form, this form will need to have your advisor's signature, dean's signature, and instructor's signature. Your instructor will also indicate on this form whether your final grade is a 'WP' (Withdraw Passing) or 'WF' (Withdraw Failing), this grade will be posted on your official transcript. See the academic calendar for relevant dates.
No. The current catalog states that the necessary course work to complete the course must be submitted by the deadline set by the instructor, not to exceed one year.
The Registrar's Office is most likely missing your official transcript, please have your transcript sent to:
Attn: Registrar's Office
Â鶹´«Ã½ City University
2501 N Blackwelder
Â鶹´«Ã½ City, OK 73106
We also accept electronic transcripts sent from the other institution. Send electronic transcripts to [email protected].
If you are a new student it is also likely that the Registrar's Office has not yet received your file from the Admissions Office. Typically, the Registrar's Office does not receive new student files until the middle of the first term for the student.
You can visit the site to see if your course(s) taken have already been evaluated, if they have not been evaluated then you may visit the site to request an evaluation.
You will need to fill out an academic change form, you may pick one up from the Registrar's Office or by contacting your advisor to see if he/she has one. This form will require your advisor and dean signatures as well as new advisor and dean signatures if applicable.
You may change your address by submitting a request in writing or by stopping by the Registrar's Office. Written requests may be faxed to the attention of the Registrar's Office at 405-208-6047 or mailed to:
Attn: Registrar's Office
Â鶹´«Ã½ City University
2501 N Blackwelder
Â鶹´«Ã½ City, OK 73106
You may also change your address online using your student login; however, you may not change your permanent address online.
Fill out an application for graduation form, have the form signed by your advisor, pay the graduation application fee and turn in the form at Student Account Services in the administration building.
STUDENT NAME CHANGES
Legal Name Changes
A request to change your name in the Â鶹´«Ã½ City University system must be submitted to the Office of the Registrar. An must be submitted along with copies of your marriage license, divorce decree or legal name change paperwork. If you have any questions please call (405) 208-5298 or [email protected]
Preferred/Name-In-Use Name Changes
Students may request the use of a preferred first name in place of their legal first name. This request must be submitted to the Registrar’s office with an . The preferred first name will be used for class rosters and internal university communications. It will not change what appears on a transcript, tax document or other documents shared with external entities. Once the preferred name has been submitted, the student may go to Student Accounts to receive an updated ID card. Students may open a Helpdesk ticket at to update the display name on their Â鶹´«Ã½ email account.
Ìý
EMPLOYEES
Employees and Student employees should go to the Human Resources office (phone: 405-208-5857) in the Clara Jones Administration Building, Room 105. Federal regulations require employers to validate that each employee's name on file exactly matches the name which appears on the individual's Social Security Card to ensure proper tax reporting.
If you have not requested a change of name with the Social Security Administration, please apply for a new Social Security Card with the nearest Social Security Office. (Note: You will need to bring an original legal document reflecting your new name to support your request for the name change. Examples of accepted legal documents include a birth certificate, marriage license, divorce decree, etc.) Once you receive your new social security card, please bring it to the appropriate office.
If you have any questions or concerns, please call the appropriate office.
